Employment

Office Coordinator - Mexico Office

Mission: 
The World Justice Project® (WJP) is an independent, multidisciplinary organization working to advance the rule of law around the world. Effective rule of law reduces corruption, combats poverty and disease, and protects people from injustices large and small. It is the foundation for communities of peace, opportunity, and equity—underpinning development, accountable government, and respect for fundamental rights. The World Justice Project engages citizens and leaders from across the globe and from multiple work disciplines to advance the rule of law. Through Research and Scholarship, the WJP Rule of Law Index, and Engagement, WJP seeks to increase public awareness about the foundational importance of the rule of law, stimulate policy reforms, and develop practical, on-the-ground programs that enhance and extend the rule of law. Founded by William H. Neukom in 2006 as a presidential initiative of the American Bar Association (ABA), and with the initial support of 21 other strategic partners, the World Justice Project transitioned into an independent 501(c)(3) non-profit organization in 2009. 

Position: The World Justice Project’s Operations team is seeking a full-time paid employee at the WJP’s office in Mexico City, Mexico.  The Office Coordinator would be responsible for the day-to-day running of our Mexico office and completing administrative tasks related to WJP’s various projects in Mexico. The position reports to the Chief Administrative Officer and coordinates closely with members of the Index Team and the Mexico City staff.

Responsibilities: The Office Coordinator will handle a wide range of duties.  The main responsibilities include, but are not limited to: 

Administrative

•    Maintains office services by organizing office operations and procedures;
•    Maintains office efficiency by planning and implementing office systems and equipment procurement;
•    Maintains the office condition and arranges necessary repairs;
•    Partner with HR to update and maintain office policies as necessary;
•    Coordinate with IT consultants on all office equipment;
•    Track timelines and deliverables related to the INL grants, in conjunction with the appropriate senior staff;
•    Ensure the timely approval/signatures on project deliverables;
•    Manage contract and price negotiations with office vendors, service providers and office lease
•    Liaise with facility management vendors, including cleaning, catering and security services.

Finance

•    Prepare payroll based on submitted timesheets, and work with the local payroll company to ensure payroll is completed on a timely basis and accurately;
•    Track expenses for the Mexico City Office using Quickbooks;
•    Maintain the status of project invoices and contracts;
•    Process invoices, accounts receivable, accounts payable and assist with accounts reconciliation;
•    Process and track deposits;
•    Assist the finance department with grants management;
•    Formulate internal policies that regulate expenses and other operational activities of the Mexico Office and ensure that these policies are followed;
•    Review and process expenses submission/reconciliations;
•    Communications with Finance Dept. in DC

General

•    Serve as a liaison between the WJP Mexico office and the Washington Headquarters to resolve administrative and financial-related issues;
•    Perform other duties as assigned for the purposes of ensuring the efficient and effective functioning of the Mexico Office.

Qualifications and Skills:
Successful applicants will be bright, highly motivated individuals with an enthusiastic interest in advancing the rule of law in Mexico and around the world.
Applicants must be:

•    Fluent in both Spanish and English;
•    Proficient in Microsoft Office applications, especially Excel;
•    Proficient with QuickBooks
•    Knowledgeable of accounting, especially tracking budget expenses;
•    Knowledgeable about the procurement process in regards to the U.S. government, particularly the INL State Dept.;
•    Have experience handling reporting requirements for U.S. government contracts/grants;
•    Have 2-3 years relevant experience

Essential Qualities: 

•    Attention to detail, the ability to multi-task and excellent communication skills are all essential to this position;
•    Awareness and respect for differences between Mexican and United States work cultures;
•    Encourages and practices critical thinking and creative problem solving;
•    Is self-reflective and empathic;
•    Recognizes the influence of workplace relationships on outcomes and results;
•    Maintains a respectful and accepting approach to others;
•    Awareness of the influence of the larger context on individual behavior;
•    Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization.

Salary and Benefits are commensurate with experience.

 

How to Apply: The World Justice Project is an equal opportunity employer committed to diversity. Please email a cover letter, resume, and reference information (1-3 reference contact information, past supervisors and employers preferred) to [email protected] with subject line “LAST NAME FIRST NAME OFFICE COORDINATOR FOR WJP MEXICO OFFICE”. Please send all application documents at once, preferably in PDF format. This position will remain open until filled. Due to the high volume of applications received, we are only able to follow up directly with candidates selected for interviews. No phone calls please.

 

Rule of Law Index QRQ Internship

Mission:

The World Justice Project® (WJP) is an independent, multidisciplinary organization working to advance the rule of law around the world. Effective rule of law reduces corruption, combats poverty and disease, and protects people from injustices large and small. It is the foundation for communities of peace, opportunity, and equity—underpinning development, accountable government, and respect for fundamental rights.

The World Justice Project engages citizens and leaders from across the globe and from multiple work disciplines to advance the rule of law. Through Research and Scholarship, the WJP Rule of Law Index, and Engagement, WJP seeks to increase public awareness about the foundational importance of the rule of law;, stimulate policy reforms, and develop practical, on-the-ground programs that enhance and extend the rule of law. Founded by William H. Neukom in 2006 as a presidential initiative of the American Bar Association (ABA), and with the initial support of 21 other strategic partners, the World Justice Project transitioned into an independent 501(c)(3) non-profit organization in 2009. Its offices are located in Washington, DC, and Seattle, WA, USA.

 

Position: 

WJP’s Index team is seeking full-time, paid interns to be based at WJP’s office in Washington DC for the fall and winter (starting in September).

 

Essential Duties and Responsibilities:

As part of a small team, interns will provide crucial support to the Index team and will assist with data collection efforts and report production for WJP’s various projects, including the Rule of Law Index 2017, Mexican States Rule of Law Index, the Open Government Report, and other thematic and country-specific projects. The main responsibilities of this position include, but are not limited to:

• Provide support for administration of the QRQ surveys, including monitoring survey responses, researching and contacting new potential legal experts, and corresponding with respondents;
• Verify and catalogue completed QRQ questionnaires for data analysis;
• Facilitate targeted telephone and email outreach to QRQ legal experts to increase response rates;
• Assist with the primary data collection process and report production for the General Population Poll (GPP), including processing collected data and checking results against third party sources;
• Edit and proofread WJP publications, including the Rule of Law Index, Mexican States Rule of Law Index, and the Open Government Report;
• Assist with preparations for meeting and presentations, including producing drafts of power point presentations and handouts, and preparing and assembling outreach materials for external distribution;
• Perform general programmatic and administrative tasks in support of WJP projects.

 

Qualifications:

• Bachelor’s or Master’s degree (completed or currently pursuing) in international affairs, social sciences, journalism, economics, policy studies, regional studies, or related field;/li>
• Knowledge of Microsoft Office (especially Excel), with preference given to those with prior experience/proven ability to manage large databases;
• Superior research, writing, oral communication skills;
• At least one year of relevant professional experience;
• Ability to communicate clearly and efficiently; and ability to give and receive feedback;
• Highly dependable with the ability to work in a team-oriented environment;
• Excellent written and oral communication skills, excellent problem solving skills, and attention to detail;>
• Applicants must be authorized to work in the United States.
• Fluency in Spanish, French, or Russian is a plus.

 

How to Apply:

The World Justice Project is an equal opportunity employer committed to diversity. Please email a cover letter, resume, a writing sample not exceeding 5 pages, and reference information (1-3 reference contact information, past supervisors and employers preferred) to [email protected] with subject line “[Last Name], [First Name] QRQ Internship 2017”. Please send all application documents at once, preferably in PDF format. This position will remain open until filled. Due to the high volume of applications received, we are only able to follow up directly with candidates selected for interviews. No phone calls please.